Mail-away Recording

A snapshot of our recording workflow

Step 1

Data &/or images transmitted to Indecomm

Step 2

Documents delivered to Indecomm

Step 3

Errors corrected

Step 4

Documents sent to Jurisdiction by eRecord or courier

Step 5

Jurisdiction and service fees pulled via ACH

Step 6

Recorded documents returned to Indecomm and imaged & indexed

Step 7

Recorded documents posted to Indecomm web and originals are returned

24 X 7 access to your documents with tracking details from start to finish

24 X 7 access to recorded document images on Indecomm's secure website

Jurisdiction Recording

Tracking and Reporting

Our on-demand reporting and tracking capability means you have immediate access to the progress of every file from start to finish. From analytical dashboards to document status reports and shipment gap reports, the management information you need is just a click away.

Overview

Indecomm has developed a number of technology platforms to support our mortgage recording solution. We are the largest independent mortgage recordings services company in the US and we manage the entire recording business, using this suite of scalable and robust technology platforms. At the heart of the mortgage recording suite is our Recording Production System, which manages the entire workflow at our St. Paul operations, hosts the county specific rules, rates and guidelines, cuts checks, and manages the inbound and outbound shipment of documents to the counties. Next, we have our Interactive web site that provides up-to-the minute tracking of the status of each document. Our clients access this web site extensively for their entire mortgage recording status needs. We have an Online Fee Calculator that is a highly intuitive and interactive system that captures the county's recording fees associated with mortgage documents. The Error Management System is a highly interactive web-based system that we use to capture exceptions and alert our clients. Our clients then respond to these exceptions and the teams can go back and forth and the entire communication thread is available online. Finally, we have Recopedia, a complex repository of every single county recording rule and guideline that our internal team uses extensively for training and reference.

Sample Screenshots

Key Features:

  • Real-time tracking of production down to the package, document, and user level
  • Real-time reporting on the compliance with Service Level agreements
  • Highly interactive client web site for document status tracking and exception management
  • Comprehensive database of the time taken by counties to record – maintained on a real-time basis
  • Direct access to the county web sites for recording status information retrieval
  • Online availability of all images pertaining to all loans processed over the last 10 years
  • Rules-based intuitive fee calculator with highly interactive user interface
  • Comprehensive repository of every county's guidelines and rules pertaining to recording documents with them
  • Reconciliation of fees advanced to counties on behalf of clients

Quality for paper recording and eRecording

We record deeds, mortgages, and all standard real estate closing documents. Our quality control process addresses jurisdictional formatting and recording requirements. Speed and accuracy are our primary focal points.

Our suite of recording services makes it possible for you to use Indecomm as your single provider for both paper recording and eRecording.

Our quality control process addresses jurisdictional formatting and recording requirements. Our knowledgeable staff keeps you up to date on all changing jurisdictional requirements while providing superior quality control every step of the way.

We prepare cover sheets as required, calculate recording fees and mortgage taxes, and front these fees on your behalf so that you have a seamless mortgage recording solution.

Online access and data repository

We provide 24/7 tracking and reporting on a secure web site. We maintain updated recording fees, estimated jurisdictional turn times, and record your documents in over 3,600 jurisdictions nationwide. Your recording packages ship to recording jurisdictions within 72 hours.

We track document recording status, using our vast repository of information pertaining to the counties' recording and document turnaround times. The recording status and data is updated regularly on our web site and is also available in the form of data feeds to your production systems. Recorded documents are imaged and indexed, giving you a virtual archive of your files.

US Recordings Inc., a leading provider of nationwide recording services and a pioneer in electronic technology in the mortgage recording industry, was acquired by Indecomm Global Services in 2007. Indecomm continues to provide recording services (mailaway and electronic) and much more to its client base which includes top lenders, the title industry and the legal community.